Project Office Assessment, Optimization, and Restructuring

Ensure superior results for your company’s Project Office using the experience of someone who has implemented more than 100 PMOs worldwide.

Take advantages of the Macrosolutions’ services. Improve and ensure the results of the project office in your company. With internationally recognized expertise, the Macrosolutions is the market leader, with over 100 projects offices implemented in several countries and now manage more than US$ 18 billion in investments.

Optimize tools, planning and communication processes to ensure your company’s increased maturity on projects and consequently the best results.

Key issues addressed

  • Projects Management Office dealing with results below expectations
  • Low teams’ performance
  • Improvisations increase
  • PMO’s Loss of support and recognition as a legitimate information and best project’s practices source
  • Constant PMO by-pass to project teams and stakeholders
  • Loss of the executive support
  • Projects poor performance in terms of time and costs
  • Risk imminent perception with no control planning

Scope of work

  • Company’s current maturity assessment and project management gaps analysis
  • Mathematical modeling of Return on Investment (ROI) considering the tangible and intangible benefits of the project structure. (Based on the technical paper developed by Ricardo Vargas)
  • Sponsors and key stakeholders’ buy-in/involvement
  • Process model assessment and restructuring
  • Definition of the documents templates
  • Establishment of the executive reports based on the Management by Exception PRINCE2 ‘s principle
  • Gaps Assessment and analysis of the team to be allocated in the project office
  • Successful case structuring
  • Rollout and assisted operation
  • Coaching

Fact sheet

Estimated duration [?]

3 months

Work Complexity [?]

Medium

Client's team (minimum required) [?]

Existing PMO Team| Equipe do PMO existente

Client's team allocation x Macrosolutions team allocation [?]

25% Client's Team
75% Macrosolutions' Team

Project estimated number of visits [?]

4 visits

Maturity Level (minimum required) [?]

Medium

Languages [?]

Portuguese, English, Spanish

Organizational level of coverage [?]

Corporate: ★★★
Departmental: ★★★
Project: ★★★★★

Supported standards and methodologies

Project Management Institute (PMI)
  • PMBOK® Guide
  • PMI Practice Standard for Estimating
  • PMI Practice Standard for Risk Management
  • PMI Practice Standard for Work Breakdown Structure
  • PMI Practice Standard for Scheduling
  • PMI Project Manager Development Competency Framework
  • Organizational Project Management Maturity Model (OPM3)®
  • PMI Practice Standard for Configuration Management*
Scrum Alliance
  • Scrum Methodology
International Project Management Association (IPMA)
  • ICB® IPMA Competence Baseline
UK Office of Government Commerce (OGC)
  • MSP (Managing Successful Programmes)*

* Optional standard or methodology that can be applied upon request.

Areas: approach comprehensiveness

AreaApproach comprehensivenessDescription
Integration

100%

Includes the processes required to ensure that the various elements of the project are properly coordinated.
Scope

100%

Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.
Time

100%

Includes the processes required to ensure timely completion of the project.
CostOptionalIncludes the processes required to ensure that the project is completed within the approved budget.
Quality

60%

Includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.
Human Resources

80%

Includes the processes required to make the most effective use of the people involved with the project.
Communications

100%

Includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.
Risk

100%

Systematic process of identifying, analyzing, and responding to project risks. It includes maximizing the probability and consequences of positive events and minimizing the probability and consequences of adverse events to project objectives.
ProcurementOptionalIncludes the processes required to acquire goods and services from outside the performing organization to attain project scope.
Stakeholders

0%

EHSOptionalInvolves processes related to work safety, health and environment, including specific regulations.
Strategic Planning

60%

Involves the processes which link projects with corporate strategy through the indicators of the Balanced Scorecard's goals.