Handling Similar Projects

In this podcast, Ricardo talks about how to manage similar projects with many features in common. He suggests the creation of information components and templates, like Lego bricks, which together will speed up the process of producing, for instance, of the scope and project budget documents, according to customer request.

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Episode transcript

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Hello, everyone. Welcome to the five minutes PM. Podcast Today like to discuss with you how we can work with Similar works in the same client. I receive at the request from Bruna Alson from Brazil. He has her to me, I'm managing a project and I have the same challenge almost all the time. All the projects that I received it as request the art about the same. They're not exactly the same. They have very much in common and our soul.

They are done basically for the same client. And she said to me, I have a problem. Every time it takes long to others just to address the risk, to address the timeline. And then the client also makes pressure. I need the budget. I need to know the price quickly and usually fail when we do that, how I can solve this problem. And then I gave her a suggestion. My suggestion is start thinking like the Lego bricks, the Lego that we use to play in the Y.

I want that. Do you think about it? That because we can create, In kind of, again, in some kind of Projects in some kind of project office, we can create components. We can create pieces of project with the budget, with the timeline, with the resources that we use a lot of times. And then when we need to use it again, instead of creating again, I just take that piece of work and put them that piece will means maybe 10 work packages may be 12 resource has maybe three months of work and I can on my project, please.

Yeah. I'm not telling that this will be possible. Always. This is all the possible. In the case that she told me that she has a lot of very similar Projects, then you can start to create some components that you can use. And then when you need, it's just building, Lego using this one Lego breaks you have, or of course you will be using maybe 80% of this component. And 20% we'll be completely Neal. In my opinion, a fashionable life.

I knew this a lot. I don't start from scratch every single project. I try to find similar components that can give me speed. And that can give me a reliability when I'm doing the analogy. It's very, very important. If you do this, this takes time to create this component. The draw, the Lego bridge properly takes time. And it's a very, it's called task. It's not all the copy and paste because if you copy and paste and your reference is weak, you're just copying based on failure, you or not copying paste success.

So if you create this kind of components and they are sharp, they're precise, they will help you to speed up your process and be more effective in cost and time. This is the, like the templates, the template doesn't solve the problem, but the good template is speed up your process and make your process more effective. So this is something that we need to have in mind. If we have Projects with a lot of similarities, we can develop components, planning, components that will speed up our process and B and transform our work in the more efficient work where we save time.

We save costs and we are more nimble to help our clients. I hope you enjoyed this podcast and see you next week with another five minutes BM Podcast.

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