"Done is Better than Perfect": What you an learn with this quote

In this podcast, Ricardo explains that the project manager should seek to simplify the way he/she leads the projects. In the quest for perfection, many people often create methodologies which are too complex to be used and end up not being used at all. He mentions a methodology he once created, pinpointing ways that enable the simplification of the procedures necessary to manage projects.

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Episode transcript

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Hello everybody welcome to the five Minutes PM podcast. Today. We like to share with you a couple of weeks ago, I was watching a program on the television about the Facebook and I was reading their wall, their physical wall at the Facebook headquarters. And one in one sentence raised me a lot of interesting feelings. And the word was Done is Better than Perfect Anne.

And why you would like to share this with the fellow project managers that are listening this Podcast because most of the time we are passionate about project management. You are passionate about process, the right process, and we have a lot of stuff to help us to do that. But the, in this journey, two, create a prototype office or a project management process or methodology. Usually we create an extremely complex process.

If you look back to the PMBOK guide and you see, okay, and knowledge, area's 42 process, this, this is easy for you to transform this in something extremely common. And then a lot of people, they stay in their rooms, they approach it office creating some methodologists. Crazy methodology is off a hundred steps, 45 different templates. And Dan, when they implement this, they start seeing that people are not using that.

And then they start to complain. You know, the people it's a code for all we show it's a cultural week. In the order hand, we need to understand that this is our show. A very important aspect. Perfect keep it simple simplicity, simple in why we need to know to keep things simple, because this will help people to understand. I was chatting with some colleagues in the PM field and they ask me, Oh, he got though, what do you do that brings more profits for your business?

And my answer is always the same producing WBS charts and all that. It's not a Monte Carlo simulation project management approach. Yet. This is extremely interesting when you are studying developing knowledge and does is extremely relevant, but on the field, when you need to solve a problem of the client, most of the time, your client doesn't know how to prepare a WBS, a basic draft off, do you want to do it should be easy, chill all we use, but the abuser's not always so obvious.

So Done is much better than Perfect because in this journey too, the Perfect, we'll never finish our work. He will never, I created the process Basie on this that I'm sharing with you. It's a methodology and a process that I create call a celebrate the benefits, its a kind of service that we do. And one of the key aspects that we lead is that we need to develop all the project plan, everything in two weeks, regardless of the size of the project, the first version must be ratty and we are doing this and why we put this two weeks to make sure that we'll keep it simple and keep it going because it's very, very easy for us to create complex structures, complex templates, complex process, complex tools, complex software, but the people, they don't know how to use this.

They don't know how to use this. And this brings a huge resistance. So this week, when your thinking about your product management approach, your project office, take a look in what you are doing and see, is it simple? Is it easy for that? Is it really helping people to deliver better projects or it's just creating a massive amount of paperwork, a massive amount of problems or conflicts because I cannot manage this methodology in a simple way.

So think about that please and have a very simple and very effective WIC. See you next week with another five minutes BM Podcast.

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"Done is Better than Perfect": What you an learn with this quote

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